Payroll FAQ
CONTACTKristopher Williamson,Business Administrator 1 Valley View Drive Cortland, NY 13045 P: (607) 758-4100 F: (607) 758-4109 Google.com |
Essential Responsibilities of Business Services:
|
|
|
 Health Insurance and Benefits |
 Payroll |
 |
|
How do I participate in Direct Deposit?
Answer:
To set up Direct Deposit for the first time or to make any changes to an existing Direct Deposit please complete, sign and submit the Direct Deposit form.
To reactivate Direct Deposit after a break in service (more than 3 pay periods), please complete, sign and submit the Direct Deposit Reactivate form
Completed forms can be sent to Payroll and Benefits at the Kaufman Center.
*Please note: If you are adding Direct Deposit to any bank account that has a co-owner, your co-owner must also sign the Direct Deposit form.
Do I need to bring my Direct Deposit form to my bank and have them fill it out?
Answer:
It depends.
No - If you are depositing to a checking account and can attach a blank check marked "VOID" to the Direct Deposit form, the bank does not need to complete any information on the form.
No - If you are changing an amount or distribution percentage to an existing direct deposit account - the bank does not have to fill it out, but if it is a joint account we do require both signatures.
Yes - If you are depositing to a savings account, or to a checking (without attaching a blank check), then you must have your bank complete Section C of the Direct Deposit form.
When will Direct Deposit go into effect for my paycheck?
Answer:
The general rule of thumb is to submit your Direct Deposit form two Fridays prior to a pay day, to allow us to meet the entry deadline and ensure activation of the Direct Deposit. It's important to complete the contact information in Section A so there will be no delays in processing your form if we have questions.
Do I need to re-activate direct deposit every (academic) year?
Answer:
Yes - if you have had a break in service for more than three pay periods then you must reactivate Direct Deposit using the Direct Deposit Reactivation Form. If you have made changes to your bank account(s), you must use a Direct Deposit enrollment form.
I want my payments to be directly deposited into my ONLINE bank account. What form do I use?
Answer:
Please use the AC-2722 form for Direct Deposit enrollment. The Office of the State Comptroller, who oversees the payroll for faculty, staff, and students paid on the NY State payroll, will only allow deposits to exclusively-online banking institutions who participate in the Federal Automated Clearinghouse System (ACH). Direct deposit to online checking accounts are accepted if the check from the banking institution provides the specific account number, routing information, and the printed name/address of the account holder(s). However, any deposits to online savings accounts will require signatures from the actual online bank staff. If these signatures cannot be obtained, we cannot allow direct deposit into the online account. .
When will I receive my first pay check?
Answer:
Employees are paid on a semi-monthly lag basis, which means that payment is made either two or three weeks after the completion of the pay period.
If you are an employee on the Faculty/Staff or Graduate/Teaching Assistant payroll, your first check or direct deposit advice will be issued at the end of the 2nd pay period after you begin working. For most people, it is approximately 4 weeks after you begin work. You may or may not receive a full paycheck for the first pay period, depending upon when your first day of work occurred in the pay cycle, and if your bargaining unit includes a provision for salary withholding.
All payment dates are dependent upon payroll deadlines. If appointment paperwork is received after the payroll deadline, a significant delay in payment may occur.
How do I change my tax withholding?
Answer:
To change your federal withholding, please complete a new W-4 form.
To change your New York State withholding, please complete a new IT-2104 form.
How soon do I need to submit tax withholding changes for a paycheck?
Answer:
The general rule of thumb is to submit your tax withholding form two Fridays prior to the pay day to allow us to meet the entry deadline and ensure activation of the tax withholding change.
I'd like to claim exemption from taxes. What forms do I need?
Answer:
To claim exempt on your federal withholding, please complete the W-4 form. Leave blocks 5 and 6 blank and fill in exempt on line 7.
To claim exempt on your New York Sate withholding, please complete the IT-2104Eform.
My permanent address is within the five boroughs of New York City. How does this affect my taxes?
Answer:
On the IT-2104, you must indicate NYC or Yonkers residency. Based upon this information, our office will enter local taxes for NYC. You must also indicate a withholding allowance on line 2.
How do I get a replacement copy of my W-2? May I request replacement of W-2s from prior years?
Answer:
We are able to issue replacement W-2 forms from current and prior years. However, due to new requirements from the Office of the State Comptroller (OSC), duplicate W-2 forms must be reviewed and approved by OSC before they can be reissued to employees. Employees requesting a duplicate W-2 should fill in the W-2 Reissue Request form found at these links:
- W-2-Reissue-Request .PDF version
I handed in my time sheet but haven't been paid yet---why?
Answer:
Although the PR office can confirm a pending payment, this usually requires contacting your department, because the paperwork for your appointment may not have been completed. If the paperwork was completed, then your time sheets may have arrived after the deadline.
I lost my paycheck; can you help?
Answer:
We can, in most cases, get your paycheck replaced. It can take up to 3 or 4 weeks. Please contact the Payroll Coordinator at x 2244.
